6. Support better collaboration Global organizations are already collaborating in teams, both ad hoc and organized. These organizations should understand that teams need supporting infrastructure to increase their productivity and prevent collaborative confusion. 7. Understand what you are sending outside of your organization Awareness of the risks of document metadata is very low. How many times have you used an old document (client proposals and contacts, pricing sheets, press releases, etc.) as a template for a new document? On your computer screen it may appear that you have deleted all of the old text, but it can reappear on your customer's screen. The need for automated removal of historical information from documents is criticalemployees can't be relied upon to manually remove all document metadata before they email out documents. End users expect filtering and checks to be carried out automatically. 8. Reducing turnaround time The importance of delivering information on time can drastically impact overall deadlines. Set deadlines for individual team members to turn around their edits on reviewed documents to ensure that document managers have the time that they need to incorporate all of the changes into their final document version. 9. Understand the cost implications How many people in your company are aware of the cost of missed deadlines? Does anyone in your company know what this cost is? By understanding the implications for the company and the team, rather than relying on the individuals to deliver information, businesses have more of a vested interest in completing their tasks on time. 10. Get the process moving Making change in any business is a challenge. Clear targets of how much information there is to manage and the cost implications of improving the processes involved, form the basis of getting content productivity moving in your business. There are a number of issues that need to be acknowledged and a number of changes that need to be made in order to improve efficiency and reduce risks for companies producing important documents. In the end, getting any initiative off the ground requires buy-in from company management, departmental heads and board directors. The sooner the stakeholders wake up to the challenge, the sooner the company can reap the rewards.
